ICMA ByLaws

By LAW 1

Any person holding or have held in past an Indian Nationality or whose parents and or Grand Parents have or have held Indian Nationality and is at least 16 years of age may be granted “Regular Membership” at the sole discretion of the current board of ICMA.
Any ORGANIZATION or CLUB that supports the objectives of the Association or that carries on activities that are congruent with the objectives and programs of the Association may become an “ASSOCIATE MEMBER” upon payment of the current “ASSOCIATE MEMBER” fee, at the sole discretion of the current board of ICMA. ASSOCIATE MEMBERS” have no voting privileges
Upon approval of the Board of Directors, HONORARY MEMBERSHIP may be bestowed for life upon worthy individuals who have contributed directly or indirectly to the good of the Association. Honorary members of the Association will not have a vote
To hold a position on the Board, a Member must be an Active Member of the Association
The fees for each category of membership in the Association shall be determined from time to time by members at a duly called general meeting. A simple majority of votes will be required
The membership year in the Association shall be the calendar year, January 1 to December 31, inclusive.

The Association shall hold an Annual General Meeting on or before May 15 in each year. At least twenty-one (21) days’ notice of the Annual General Meeting shall be given by means of notice in an ICMA authorized memo sent to individual members. Transmission of such a notice by electronic media is also acceptable.
Special meetings may be held without notice if a quorum of the Board of the Association is present. Any resolutions or business transactions at such meetings must be ratified at the next regular meeting of the Board of the Association, or they shall be deemed to be null and void
The Board of the Association shall hold a minimum of three (3) Regular meetings each calendar year. Except under extenuating circumstances, the time period between any two (2) Regular meetings shall not exceed one eighty (180) days

The Board of Directors of the Association shall consist of the Executive Committee which shall be elected at the Annual General Meeting as per the schedule given in Bylaw 4.iv.
The Executive Committee of the Board shall consist of the President, the vice president, the Secretary, and the Treasurer, and Seven Technical Directors. (Total = 11). Four (4) members of the Executive Committee shall constitute a quorum
The election of the Executive Committee of the Association for a term of Three (3) Calendar years, January 1 to December 31st , shall be at an Annual General Meeting

The Board of Directors of the Association, subject to the bylaws, regulations, or established procedures, shall be responsible for all areas of control and management of the Association. The Board shall act by collective consensus to promote and carry out the objectives and business of the Association. In keeping with established accepted management practices and within the parameters set in the bylaws, the affairs of the Association shall be subject to resolutions passed by the Board. Resolutions passed by the Board shall be acted upon in a diligent manner
develop long (6 year) and medium (3 year) term plans for the sustainability and growth of ICMA

The Association shall indemnify its current and past directors, officers, volunteers and employees against all costs in defense of all actions brought forth as a result of their acting on behalf of the Association, provided that all such actions were neither criminal nor carried out in a manner that was wantonly negligent or knowingly beyond their scope of authority within the Association.
The Association shall keep in force insurance policies that are in keeping with standards deemed essential and prudent for a volunteer not-forprofit organization such as the Association.

The Association shall operate without the purpose of gain for any of its members and the Board of the Association shall receive no remuneration for their services
Not with standing By law 6.i, any officer or member of the Association may be reimbursed for expenses incurred while carrying out affairs on behalf of the Association. Such reimbursement shall be in keeping with guidelines authorized by the Board of the Association

The financial records of the Association will be presented to an accredited accountant annually. At the discretion of the Board, such accredited accountant will have either an Audit Opinion, or a Review Engagement Report, or a Notice to a Reader in relation to those financial records
The fiscal year-end of the Association shall be December 31
The financial records and operational records of the Association may be inspected by any member of the Association at the Annual General Meeting provided a request is made in writing or by electronic written media to the officer or officers having charge of these records, at least twenty-one (21) days prior to the meeting

Bylaws may be rescinded, amended or created by a Special Resolution passed at a Special Meeting. A minimum of twenty-one (21) days notice of a Special Meeting, specifying the intention to propose any Special Resolution, must be given in writing and/or by electronic media to the membership.
A positive vote of a minimum of fifty (50+1) percent of the board of directors at a Special Board Meeting is required to pass a Special Resolution that rescinds, amends or creates a Bylaw